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Registration

• Clearly communicate the camp’s purpose, value and goals
• Refunds & Cancellations policy should be communicated at camp enrollment
• Provide camp schedule
• Provide list of required items (clothing, toiletries, bedding)
• Provide list of optional items (books, musical instruments, sports gear)
• Provide list of prohibited items (valuables, weapons, electronics)
• Camps may be limited in capacity; registration is first come first served
• Register camp with university youth protection

Eligibility

• Participants must meet age and skill-level requirements as outlined in camp materials
• All registration forms, waivers, and medical release documents must be completed before participation

Code of Conduct Staff & Campers

• Campers must show respect toward staff, peers, facilities, and equipment
• Bullying, harassment, or discrimination of any kind is not tolerated
• Use of alcohol, tobacco, or illegal substances is strictly prohibited

Supervision & Staffing

• Staff to camper ratios must comply with university guidelines
• University youth protection guidelines must be followed at all times
• Staff conduct expectations outlined
• Reporting chain clearly communicated
• Staff trained in-
  • Camper supervision and engagement
  • Behavior management
  • Emergency response
  • Inclusivity & cultural sensitivity
  • Communication & teamwork
• Staff should wear bright, easy to identify clothing
• Staff debrief and feedback session daily

Health & Safety

• Parents/guardians must disclose any medical conditions, allergies, or medications
• Camps must maintain access to first aid kits and emergency contacts list
• Covid-19 or other communicable disease protocols must be followed
• Document any injuries
• Emergency procedures will be communicated to all staff and campers
  • Fire, severe weather, lockdown protocols
  • Missing camper protocol
  • Medical emergencies and evacuation plans
  • Emergency contact tree and campus security coordination

Transportation and Drop-Off/ Pick-Up

• Campers must be signed in and out by authorized adults
• University is not responsible for transportation unless explicitly stated
• When transportation is provided hire an outside vender when possible
• When using university vehicles follow adult to camper ratios
• Take head count before transporting campers

Media & Privacy

• Parents/guardians may opt out of photo/video release
• Staff should be advised of participant not consenting to photo/video release
• Campers may not use personal devices to record others without consent

Facility Use and Property Damage

• Campers are responsible for protecting university property
• All damage caused by negligence or misconduct may result in fees or dismissal
• Camps must follow university guidelines for facility access and equipment use

Disciplinary Procedure

• A written behavior plan should be created, and followed, outlining expectations and consequences
• Initial Warning
  • Staff member gives a verbal warning for a first-time minor infraction
  • Clearly explain the behavior, why it’s inappropriate and what is expected going forward
• Behavioral Intervention
• for repeated or more serious infractions, the camper meets with senior staff (camp director)
• camp administrators may immediately remove a camper if their behavior poses a threat to themselves or others
• Dismiss camper
  • Parent / guardian is notified
  • Camper is safely removed from the camp activities
  • Documentation is filled out

Camp Activities

• Tailor activities to the age and experience of participants
• Avoid high risk / accident prone activities
• Group participants by age and skill level
• Test camper skills to ensure activity is appropriate
• Schedule water and rest breaks
• Dismiss camp in small age-appropriate groups, follow pick-up protocol